Staff settings on Shopify POS

On the Staff screen, you can add or remove staff members who have access only to POS. When you add staff members from Shopify POS, they don't have access to your Shopify admin. To give staff access to the Shopify admin, you need to add them as a staff member from your Shopify admin.

You can also give staff members a unique four-digit personal identification number (PIN) that they can use to access the Shopify POS app and to conduct sales. You can create any number of POS staff accounts.

When a logged-in staff member processes a checkout through Shopify POS, their staff name is tied to that order. You can see which staff member processed an order on the order's detail view in Shopify POS, and in the order's Timeline in the Shopify admin.

Add a new Shopify POS staff PIN

If you're using Shopify POS on the Shopify plan or higher, then you can add a new staff member from the in-app settings.

Steps:

  1. From Shopify POS, tap Store > Staff.

  2. In the POS-ONLY section, tap Add POS staff PINs:

    Add POS staff PINs button — Shopify POS for iPad

  3. Enter the staff member's name, and give them a four-digit PIN code so that they can log in to Shopify POS.

  4. Tap Add PIN.

Edit a staff member's details

If you're using Shopify POS on the Shopify plan or higher, then you can edit a staff member's details from the in-app settings.

Steps:

  1. From Shopify POS, tap Store > Staff.

  2. Tap a staff member's name.

  3. Optional: Make any necessary changes to the staff member's name. Your changes will be applied when you leave the screen.

  4. Optional: Tap Change PIN CODE, enter a new PIN code, and then tap Change PIN.

Set limited permissions for staff with POS PINs

By default, all new staff POS PINs provide full access to the Shopify POS app. If you want to restrict what staff members with POS PINs can see when they use Shopify POS, then you can limit their access permissions from the in-app settings.

Staff with full access permissions can do the following actions:

  • Access orders at any location
  • Change location settings
  • Change payment settings
  • Change register shift settings
  • Customize receipts
  • Log out of the store
  • Access apps
  • Access Customers

    If you limit access to Customers, then the staff member cannot see the customer's profile, but they can still create new customers and associate customers with purchases from checkout.

Steps:

  1. From Shopify POS, tap Store > Staff > Staff settings.

  2. Disable any permission that you don't want that Shopify POS staff PIN to have.

Delete a staff member

If you're the account owner, or have an account with full admin access, then you can delete other staff members' accounts.

Steps:

  1. From Shopify POS, tap Store > Staff.

  2. Tap a staff member's name.

  3. Tap Delete:

    Editing a staff member's details — Shopify POS for iPad

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