Low stock

You can use Stocky to track stock amounts in your store and manage inventory reorders.

Product variants with low stock

The Low stock report is an overview of product variants that are either out of stock, or going to be out of stock sooner than the lead time.

Product variants are ordered by lost revenue per day, which is the amount of revenue that you're estimated to lose when the product variant is out of stock. This value is calculated using the average rate of sales over the sample period, which you can set on the Preferences page in Stocky. The default sample period is set to the last 30 days.

The report also contains the following columns:

The ROP column contains the automatically calculated reorder point (ROP) for each product variant.
The Lead time column indicates how much time is need to reorder a product before the product goes out of stock.
The Need column contains the amount of stock needed to cover the lead time for each product variant.
The Depletion column contains the estimated number of days until the product variant goes out of stock.

Set up a daily email report for low stock variants

You can opt to receive a daily email notification containing a list of product variants that have low stock. This email is passive and isn't triggered immediately when a product starts to have low stock. This email is also sent to only one email address.

If you want to create a more reactive low stock notification, or have it notify multiple staff members, then consider installing a third-party inventory alert app from the Shopify App Store, or setting up an inventory automation using Shopify Flow.

Steps:

In Stocky, go to Reports > Low Stock > SKU/Variants.
Click Settings > Report Email.
In the Daily low stock report email dialog, activate the option to Receive a daily low stock report (00:00 UTC).
In the Notification email address field, ensure the email address is correct.
Click Update.

Calculating reorder points

The reorder point, or ROP column on the Low stock variants report, contains the automatically-calculated reorder point for each product variant. Reorder points are calculated using the lead time and number of sales per day. For example, if you sell 5 blue socks per day and your supplier lead time is 10 days, then the low stock warning is triggered when you reach 50 blue socks left in stock.

You can manually override the automatic reorder points for specific product variants, as well as the lead time per vendor.

Override automatic reorder points

In Stocky, go to Reports > Low Stock > SKU/Variants.
Click Settings > Reorder Points.
In the Manual ROP column, click a row to enter a new value.

Change the lead time per vendor

In Stocky, go to Vendors.
Click the name of the vendor that you want to change the lead time or restock period for.
Click Settings > Lead & restock times.
Make any of the following changes:
- In the Vendor lead time (days) field, add or update the value.
- In the Re-stock period (days) field, add or update the value. If left blank, then this value defaults to the lead time.
- In the Lead time by variant section, you can manually set the lead time for specific product variants by adding or updating the value in the Override (days) column.
Click Save changes.

Low stock products

The Low stock products report is an overview of items that have either low stock or are out of stock, grouped by product. This page is sorted by lost revenue per day, and displays the most urgently needed products.

Low stock vendors

The Low stock vendors report gives you an indication of what vendor you should order from next due to lost revenue based on the following factors:

Out of stock only: Which vendors are currently losing revenue based on what is out of stock right now.
Within lead time: Which vendors are out of stock now and will lose revenue based on their supplier lead times. For example, if Vendor A has a lead time of 10 days, but has Product B that will be out of stock in 8 days, then Product B's lost revenue is also included on this report.