Create a transfer from a supplier

You can create a transfer from a supplier to track and receive your purchase orders and incoming inventory on Shopify. After you submit a purchase order to your supplier and receive a confirmation, then you can create a transfer to record the incoming inventory.

Note the difference between a supplier and a vendor:

  • You order your products from a supplier. You can have multiple suppliers.
  • A vendor is associated with the brand of the product, so there can only be one vendor. You specify the vendor in the product's details.

Create a new supplier transfer

Steps:

  1. From your Shopify admin, go to Products > Transfers. All your transfers are displayed on this page.

  2. Click Add transfer.

  3. To add a supplier, click Select origin in the ORIGIN section, then click the supplier that you're ordering from. If you have multiple locations, then the suppliers are listed in the SUPPLIERS section, after the list of locations.

    You can add a supplier by clicking Create new supplier and then entering your supplier’s name and any other information.

  4. If you use multiple locations, then you need to pick the destination location that the products will be received. In the DESTINATION section, click Select destination and then select the location that you want to receive inventory.

  5. In the Shipment section, enter a date in the Expected arrival field.

  6. In the Add products section, either enter the name of the product that you want to add to your transfer, or click Browse to view a list of your store's products and collections. Select the products and variants that you want to add to the transfer.

  7. Click Add to add of all the products and variants that you selected.

  8. In the Quantity column, enter the quantities for each product that you're expecting to receive from your supplier.

  9. Optional: In the Shipment details section, enter a date in the Expected arrival field, the Tracking number for that shipment, and select the Shipping carrier. The shipping carrier might automatically be selected based on the tracking number that you entered, and can be manually adjusted.

  10. Optional: If you want to assign a reference number or a tag to the transfer, then enter it in the Additional details section. Click View all tags to select or remove tags that you've used before. Click Apply changes when the tags that you want are in the APPLIED TAGS section.

    Tags can have up to 255 characters. You can use reference numbers and tags to filter and organize your transfers on the Transfers page. For example, you can create an Urgent tag to show that this is an urgent request.

  11. Click Save transfer.

After you create a transfer, you can view incoming inventory amounts on the product details page.

Duplicate a transfer

If you're making a purchase order with the same items, then you can duplicate an existing transfer.

Steps:

  1. From your Shopify admin, go to Products > Transfers.
  2. Click the transfer that you want to duplicate.
  3. Click More actions.
  4. Click Duplicate. The same origin, destination, products, product quantities, and tags are automatically added from the original transfer to the new transfer being created.
  5. Optional: Make the changes you want to the new transfer.
  6. Click Save.

Next steps

After you create a transfer, you can use it to receive your items when they arrive from the supplier.

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