Order status

Orders have a variety of statuses such as order status, payment status, and fulfillment status. These statuses are used to create views that help you to track the progress of your orders and find orders that need work.

You can filter your orders using different combinations of order statuses.

Order status

Orders are either Open or Archived, but can have additional statuses. Archived orders that were canceled, display Canceled and Archived statuses. Orders have one or more of following statuses:

Order statuses and descriptions
Status Description
Open The order was placed or created. There is work to do for the order, which can include processing payment, fulfilling, or processing returns.
Archived The order was manually or automatically archived.
Canceled The order was canceled. If a canceled order was not fully refunded, then there might be work remaining for the order.

Payment status

The payment status of an order is an important part of the information that determines what tasks you need to do for an order. Orders have one or more of the following payment statuses:

Payment statuses and descriptions
Status Description
Pending Orders have the Payment pending status for one of the following reasons:
  • During checkout, a customer pays with a different payment method than credit card. In this case, the Payment pending status indicates that the payment provider has started processing, but needs time to complete the payment. The order is created, customers can complete the checkout, and inventory is reserved for the order, but payment isn’t guaranteed.
  • You create an order, check Payment due later, and then set the payment terms.
  • Manual payment methods, such as Cash On Delivery, are activated for your store. An order is created using a manual payment method.
Authorized

The payment provider validated your customer’s payment information. The Authorized status is only displayed if you capture payments manually and it is your cue to capture payments before the authorization period expires. The Authorized payment status is used with credit card and some other payment methods.

The order is created, customers can complete their checkout, and inventory is reserved.

Overdue Payment wasn't captured before the due date that was set in the payment terms on an order that had the Payment pending status.
Expiring Expiring isn't a payment status, but the Expiring badge is displayed two days before the deadline for capturing payment on orders that have the Authorized payment status.
Expired

Payment wasn't captured before the date that was set by the payment provider on an order that had the Authorized payment status.

Some payment providers that provide alternatives to credit card and cash payments, use the Expired status to indicate that they were unable to process the payment. Contact your payment provider to see if the payment can still be captured.

Paid Payment was automatically or manually captured, or the order was marked as paid.
Refunded The full amount that the customer paid for an order was returned to the customer.
Partially refunded The amount that was returned to a customer is less than the full amount that the customer paid for an order.
Partially paid You manually captured payment for the order and specified less than the full order value as the payment amount.
Voided An unpaid order was manually canceled.
Unpaid Unpaid payment status includes orders that are in Authorized, Pending, Expired, and Partially paid payment status.

Fulfillment status

The fulfillment status of an order

  • Fulfilled
  • Unfulfilled
  • Partially fulfilled
  • Scheduled
  • On hold

When an order is placed, it has an Unfulfilled fulfillment status, unless you have selected to automatically capture the payment and automatically fulfill all of the order's line items in the checkout settings.

If you have shipped some, but not all, of the items in an order, then the order has a Partially fulfilled fulfillment status. When you've shipped all the items in an order, it is Fulfilled.

Prepaid subscription orders have a Scheduled status until the fulfillment date is reached. When the fulfillment date is reached, the order status updates to Unfulfilled and you can then fulfill the order.

When upsell offers are presented to customers at checkout, the order fulfillment status is set to On hold temporarily. When a fulfillment is On hold you can reserve inventory for the order, but you can't fulfill the order until the fulfillment hold is released, and the order fulfillment status changes to Unfulfilled.

Fulfillments with a manual fulfillment hold have an On hold fulfillment status.

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