Tools and administration accesses for the Shopify organization admin

There are two types of accesses at the organization level: tools accesses and administration accesses. Tools and administration accesses enable users to make changes to all the stores in your organization, including stores where those users don't have permissions at the store level.

For example, if you have four stores in your organization, then you can give a user the Flow access, and access to only one of the four stores. In this case, that user can create and edit workflows for all four stores and not just for the store where that user has access.

Tools and administration accesses are separate from store permissions. Some accesses let users do things that can't be done from a store's Shopify admin, such as create a new store. Other accesses let users perform actions that typically only a store's owner can perform, such as give users access to a store.

Description of tools accesses in the Shopify organization admin

The following table describes the different tools accesses.

Description of organization-level tools accesses
Tool access Description
Overview

Enables the user to view sales and order data. A user with this access can perform the following tasks:

  • View sales and order data for all stores in the organization.
  • View sales and order data for specific stores.
  • Access detailed reports from within a store's Shopify admin.

A user with this access can view the data on the Overview page for all stores in the organization without access to specific stores. To view detailed reports in a store's Shopify admin, the user must have the Reports permission for that store.

Flow

Enables the user to manage workflows across all stores. A user with this access can perform the following tasks:

  • Create and delete workflows.
  • Enable and disable workflows.
  • Copy workflows to other stores.

Description of administration accesses in the Shopify organization admin

The following table describes the different administration accesses.

Description of organization-level administration accesses
Administration access Description
User management

Enables the user to manage other users in your organization. A user with this access can perform the following tasks:

  • Add and remove users.
  • Create and manage roles, and assign roles to users.
  • Suspend and reactivate users.
  • Give and remove organization-level access, including User management.
  • Give and remove access to stores and set users' store permissions.
  • Require users to use two-step authentication.

The User management access doesn’t let the user change a store’s owner. Only a store owner can transfer ownership, and ownership can only be transferred from within the store.

The organization owner is given the User management access by default. You can't remove this access from the organization owner.

Store management

Enables the user to manage the stores in your organization. A user with this access can create new stores and approve any additional plan fees that might be needed for the store. For example, if you create a store that isn’t covered by your contract, then a user with the Store management access can approve the fee for the new store.

This access does not enable users to approve the following fees:

  • contract fees
  • app fees

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