To maintain accurate inventory quantities in your Shopify admin, your products are assigned an inventory state. An inventory state defines the status of a product, such as whether a product is available for purchase or is already committed to an order. Understanding inventory states ensures that you have the latest information about your products so that you can make the most educated decisions about your orders and inventory management.
An inventory state can refer to where inventory quantities are physically, such as if they are in an incoming shipment. It can also refer to if they are committed to an order or available for purchase.
You can view the state of your quantities on your Inventory page next to each product or variant, as well as on a specific product or variant page.
Your inventory units can be in only one of the following states at a time:
You need to input inventory information into Shopify, and to enable inventory tracking for Shopify to be able to determine your inventory's states.
Understanding inventory states
Available inventory refers to inventory that you can sell. Available inventory isn’t committed to any orders and doesn't include any inventory considered Incoming.
For example, Jo's Jams has 60 units of jam in stock at their store, ready to sell. They have 30 peach jams, 20 blueberry jams, and 10 cherry jams.
The Available quantities for sale at this Jo's Jams store location are:
- 30 peach jams
- 20 blueberry jams
- 10 cherry jams
Incoming inventory refers to inventory that’s on its way to your location. Incoming inventory isn’t available to sell until it's been received. Once it's received, the state automatically changes to Available.
For example, Jo's Jams has 30 peach jams, 20 blueberry jams, and 10 cherry jams currently available for sale at Store B. They also have an incoming shipment containing 20 peach jams, 30 blueberry jams, and 40 cherry jams coming from Store A to Store B.
The Incoming quantities for Jo's Jams at Store B are:
- 20 peach jams
- 30 blueberry jams
- 40 cherry jams
Committed inventory refers to the number of units that are part of a placed order but aren't fulfilled. When units are part of a draft order, they can’t be purchased by customers and don’t count as Committed until the draft becomes an order.
For example, Jo's Jams has made some online sales today. They sold 6 peach jams, 6 blueberry jams, and 8 cherry jams. The 20 inventory units that have been purchased by online customers are now in a Committed state because they're a part of the orders that have been placed.
The Committed quantities for Jo's Jams are:
- 6 peach jams
- 6 blueberry jams
- 8 cherry jams
Before today's sales, Jo's Jams had 50 jams listed in their online store, in the Available state. After today's sales, 20 jams are in the Committed state, leaving 30 remaining in the Available state.
Inventory state reference chart
Your inventory is grouped into the following states:
|Available||Available inventory refers to inventory that you can sell. Available inventory isn’t committed to any orders and isn’t part of Incoming transfers.|
|Committed||Committed inventory refers to the number of units that are part of a placed order but aren't fulfilled. When units are part of a draft order, they can’t be purchased by customers and won’t count as committed inventory until the draft becomes an order.|
|Incoming||Incoming inventory refers to inventory that’s on its way to your location. Incoming inventory isn’t available to sell until it has been received and its state has been changed to Available.|