Tracking and adjusting inventory

This page was printed on Jun 25, 2022. For the current version, visit https://help.shopify.com/en/manual/products/inventory/managing-inventory-quantities/track_inventory.

Viewing your product inventory

You can view product inventory on the Products page, which displays a combined inventory count for all the variants of each product.

You can view the inventory counts for your product variants on the Inventory page. On the Inventory page, you can search variants, filter or sort by different criteria, or change the sort order. You can also add tags to your products to help with inventory management.

Adjusting inventory quantities

You can change the available inventory quantity of products in the following ways:

  • on the Inventory page
  • for product with variants, on the product details page
  • using the bulk editor
  • using the inventory CSV file

You can also use the inventory barcode scanner on a mobile device to add barcodes for your products.

If a product's inventory quantity is tracked using inventory apps, then its quantities will be allocated only to that app location. You can change the locations products are assigned to.

When you have multiple locations, a location filter appears in the Shopify admin on pages and sections where it applies, such as the Orders page and the Inventory page. When you select a location in the filter, the page keeps your selection until you change it. The selected location for a page is stored in a browser cookie, so it isn’t maintained between devices or browsers.

Adjust inventory quantities

Steps:

  1. In the Shopify admin, go to Products > Inventory.

  2. If you have multiple locations, then select a location from the drop down menu.

  3. Optional: Filter or search the list of products.

  4. You can adjust the available quantity of a single variant or multiple variants by the same amount.

    • To adjust a single variant, enter the quantity in the Available column of the variant that you want to adjust.
    • To adjust multiple variants by the same amount, select the variants you want to edit and click More actions > Update quantity.

  5. Click Save. The new total is in the Available column.

If a product is not listed for that location, then you're either not tracking inventory for that product, or the product isn’t stocked at the location.

  1. From the Shopify app, tap Products > Inventory.
  2. Optional: To select a location other than the default, tap the location name, and then select a different location. Only the products that are at that location are displayed.
  3. Optional: Filter or search the list of products. To scan a barcode, tap the inventory scanner icon on the upper-right corner.
  4. Tap the appropriate variant.
  5. Tap Available.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap Save.
  1. From the Shopify app, tap Products > Inventory.
  2. Optional: To select a location other than the default, tap the location name, and then select a different location. Only the products that are at that location are displayed.
  3. Optional: Filter or search the list of products. To scan a barcode, tap the inventory scanner icon in the upper-right corner.
  4. Tap the appropriate variant.
  5. Tap Available.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap the ✓ icon to save your changes.

Adjust inventory quantities for products without variants

  1. From the Products page, click the product you want to edit.
  2. In the Inventory section, click Available and enter the quantity under Adjust by. You can use a negative number to subtract from existing inventory quantity.
  3. Click Save.
  1. From the Shopify app, tap Products > All products.
  2. Tap the product that you want to edit.
  3. Tap Inventory details.
  4. Do one of the following:
    • If you have one location, then under Quantity, tap Available.
    • If you have more than one location, then under Quantity, tap the appropriate location.
  5. Tap the quantity next to Available.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap Save.
  1. From the Shopify app, tap Products > All products.
  2. Tap the product that you want to edit.
  3. Tap Inventory details.
  4. Do one of the following:
    • If you have one location, then under Quantity, tap Available.
    • If you have more than one location, then under Quantity, tap the appropriate location.
  5. Tap the quantity next to Available.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap the ✓ icon to save your changes.

Adjust inventory quantities for products with variants for a single location

  1. From the Products page, click the product you want to edit.
  2. In the Variants section:
    • If you want to edit the quantity for a variant, then under the Quantity column, click the quantity text box and enter the quantity that you want to adjust the inventory to.
    • If you want to edit quantities for all the variants, then click the checkbox for all variants and click Edit > Edit quantities. Enter a quantity for all the variants, and then click Apply to all.
  3. Click Save.
  1. From the Shopify app, tap Products > All products.
  2. Tap the product that you want to edit.
  3. In the Variant section, tap the appropriate variant.
  4. Tap Inventory.
  5. In the Quantity section, tap Available.
  6. Tap the quantity next to Available.
  7. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  8. Optional: Under Reason, select an adjustment reason.
  9. Tap Save.
  1. From the Shopify app, tap Products > All products.
  2. Tap the product that you want to edit.
  3. In the Variant section, tap the appropriate variant.
  4. Tap Inventory.
  5. In the Quantity section, tap the appropriate location.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap the ✓ icon to save your changes.

Adjust inventory quantities for products with variants for multiple locations

  1. From the Products page, click the product you want to edit.
  2. If you're editing quantities for a single variant of that product, then click the variant.
  3. In the Inventory section, click the quantity for a location in the Available column.
  4. Change the inventory quantity:
    • To add or subtract the quantity by a specific number, click Adjust by and then enter a number. Use a negative number to subtract from the existing inventory quantity. The new quantity is calculated for you in the New section.
    • To update the available quantity to a specific number, click New and enter the total quantity.
  5. Click Save.
  1. From the Shopify app, tap Products > All products.
  2. Tap the product that you want to edit.
  3. In the Variant section, tap the appropriate variant.
  4. Tap Inventory.
  5. In the Quantity section, tap the appropriate location.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap Save.
  1. From the Shopify app, tap Products > All products.
  2. Tap the product that you want to edit.
  3. In the Variant section, tap the appropriate variant.
  4. Tap Inventory.
  5. In the Quantity section, tap the appropriate location.
  6. Change the inventory quantity by doing either of the following:
    • To adjust the quantity by a specific amount, tap up or down, or enter the number in Adjustment. You can use a negative number to subtract from existing inventory quantity.
    • To set a new total inventory count, enter a number in New.
  7. Optional: Under Reason, select an adjustment reason.
  8. Tap the ✓ to save your changes.

View a product's inventory adjustment history

If you are using Shopify to track a product's inventory, then you can view the history of its inventory adjustments. If the product has variants, then you can view the inventory adjustment history for each variant that is being tracked, but you can't view the inventory adjustment history for all of the variants at once.

You can view only the last 90 days of inventory adjustment history for a product or variant.

When you view the inventory adjustment history for a product or variant, you see the following information about inventory adjustments:

  • Date - The date of each adjustment.
  • Activity - The event that caused the adjustment, such as a transfer or an order.
  • Adjusted by - The staff member who made the adjustment.
  • Available - The inventory quantity that is available after the adjustment.
  • Committed - The number of units that are part of an order but aren't yet fulfilled. Inventory units that are part of draft orders aren't counted as committed until the draft order becomes an order.

Steps:

  1. From your Shopify admin, go to Products.

  2. Click the name of the product.

  3. If the product has variants, then click Edit beside a variant.

  4. In the Inventory section, click Adjustment history.

  1. From the Shopify app, go to Products > All products.

  2. Tap a product.

  3. If the product has variants, then tap a variant.

  4. Tap Inventory.

  5. Tap View inventory history.

  1. From the Shopify app, go to Products > All products.

  2. Tap a product.

  3. If the product has variants, then tap a variant.

  4. Tap Inventory.

  5. Tap VIEW INVENTORY HISTORY.

Inventory adjustment reasons

When you adjust your inventory quantities, you can select a reason for why each quantity has been adjusted. Inventory adjustment reasons appear in your adjustment history, under the Activity column.

Inventory adjustment reasons
Inventory adjustment reason Usage
Correction The default option if no other option is selected. Use to correct an inventory error, or as a general reason.
Count Use after counting physical stock, where a discrepancy was found between the actual inventory quantity and the previously recorded inventory quantity.
Damaged Use to remove damaged stock.
Data correction Refers to an error correction that was made automatically. This reason is read-only and can’t be changed from within your Shopify admin.
Promotional or donation Use when you're adjusting inventory due to items that are used in promotions or as donations.
Received Use when adding new inventory to refer to new stock.
Return restock Use to add a returned item back to available inventory, when the item can be resold.
Theft or loss Use when you're adjusting inventory due to theft or loss.

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