Tracking and adjusting inventory

Viewing your product inventory on the Products page

You can view product inventory on the Products page, which displays a combined inventory count for all the variants of each product.

You can search, filter, and save a new view for your inventory needs. Learn more about searching and filtering on the Products page.

Viewing your product inventory on the Inventory page

You can view the inventory counts for your product variants on the Inventory page. On the Inventory page, you can search variants, filter or sort by different criteria, change the sort order, and create, edit, and delete views. You can also add tags to your products to help with inventory management.

The Inventory page displays your inventory states for each of your products at a single location. You can change the location using the drop-down menu next to the location name.

Display, hide, reorder columns

To optimize each of your inventory views, you can display, hide, and reorder columns. For example, you can hide the On hand column, in cases where you don't want to view the On hand inventory. You can reorder and hide any column, with the exception of the Product column. The Product column is always displayed first in the table.

You can create a new view by clicking the + icon. In the dialog box, type a Name and then click Create view. You can also create new views or update existing views with filters. Click the search and filter icon, and then click Save or Save as. For a new view, type a name in the Name field and click Save to save the view. Before or after you create a view with a filter, you can edit the columns. For example, you can create a view where the filter displays stock that has less than 10 units available and have only the Product and Available columns displayed.

Steps:

1. From your Shopify admin, go to Products > Inventory.
2. Click the tab with the view you want to edit.
3. Next to the view's name, click the down arrow, and then click Edit columns.
4. Click the eye icon to hide or display columns, or click and drag the columns to reorder them.
5. Click Save.

Rename a view

The All view can't be renamed.

Steps:

1. From your Shopify admin, go to Products > Inventory.
2. Click the tab with the view you want to edit.
3. Next to the view's name, click the down arrow, and then click Rename view.
4. Type the new name in the Name field of the dialog box.
5. Click Save.

Delete a view

Deleting a view can't be undone. If you delete a view accidentally, then you need to create a new view that matches the view you deleted.

The All view can't be deleted.

Steps:

1. From your Shopify admin, go to Products > Inventory.
2. Click the tab with the view you want to edit.
3. Next to the view's name, click the down arrow, and then click Delete view.
4. In the dialog box, click Delete view.

Adjust On hand and Available inventory quantities

You can change the On Hand and Available quantity of products in the following ways:

• on the Inventory page
• for product with variants, on the product details page
• using the bulk editor
• using the inventory CSV file

You can also use the inventory barcode scanner on a mobile device to add barcodes for your products.

If a product's inventory quantity is tracked using inventory apps, then its quantities will be allocated only to that app location. You can change the locations products are assigned to.

When you have multiple locations, a location filter appears in the Shopify admin on pages and sections where it applies, such as the Orders page and the Inventory page. When you select a location in the filter, the page keeps your selection until you change it. The selected location for a page is stored in a browser cookie, so it isn’t maintained between devices or browsers.

Adjust inventory quantities

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Steps:

1. In the Shopify admin, go to Products > Inventory.
2. If you have multiple locations, then select a location from the drop-down menu.
3. Optional: Filter or search the list of products.
4. You can adjust the On hand or Available quantity of a single variant or multiple variants by the same amount.
   • To adjust a single variant, enter the quantity in the On hand or Available column of the variant that you want to adjust.
   • To adjust multiple variants by the same amount, select the variants that you want to edit and click Update quantities.
5. Click Save.

When you adjust the On hand quantity, your Available quantity is updated by the same amount.

If a product isn't listed for that location, then the product isn’t stocked at the location.

Adjust inventory quantities for products without variants

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1. From the Products page, click the product that you want to edit.
2. In the Inventory section, click Available or On hand and enter the quantity under Adjust by. You can use a negative number to subtract from the existing inventory quantity.
3. Click Save.

After the inventory amounts are updated, you can find a record of this adjustment, and adjustments up to 90 days old, by viewing the product or variant's inventory adjustment history.

From the Adjustment History page, you can also review adjustments that were made by third-party apps or by processes that occur automatically in Shopify.

Learn more about viewing your inventory adjustment history.

Adjust inventory quantities for products with variants for a single location

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1. From the Products page, click the product that you want to edit.
2. In the Variants section:
   • If you want to edit the quantity for a variant, then click the quantity text box for either the Available or On hand quantity. After you’ve selected the quantity that you want to change, enter the amount that you want to adjust the inventory to.
   • If you want to edit quantities for multiple variants, then click the checkbox beside each variant that you want to edit and click Edit > Edit quantities. Adjust your inventory quantities, then click Apply to all.
3. Click Save.

Adjust Unavailable inventory quantities

You can change the Unavailable quantity of products in the following ways:

• add new inventory as Unavailable
• move inventory from Available to Unavailable
• move inventory from Unavailable to Available
• delete inventory from Unavailable

Unavailable inventory can have the following states:

• Damaged: Inventory that's on hand, but is unavailable because it's damaged.
• Quality control: Inventory that's on hand, but needs to be checked for quality purposes before it's made available to sell.
• Safety stock: Inventory that's on hand, but is being intentionally held in reserve before it's made available to sell.
• Other: Inventory that's on hand, but isn't available for a reason that you have determined.

You can also use the inventory barcode scanner on a mobile device to add barcodes for your products.

If a product's inventory quantity is tracked using inventory apps, then its quantities will be allocated only to that app location. You can change the locations products are assigned to.

When you have multiple locations, a location filter appears in the Shopify admin on pages and sections where it applies, such as the Orders page and the Inventory page. When you select a location in the filter, the page keeps your selection until you change it. The selected location for a page is stored in a browser cookie, so it isn’t maintained between devices or browsers.

Add new Unavailable inventory

1. From the Shopify admin, click Products > Inventory.
2. Click the Unavailable value for the variant that you want to edit.
3. Click the value next to Damaged, Quality control, Safety stock or Other that you want to add inventory to.
4. Click Add to inventory.
5. Enter the quantity that you want to add to Unavailable. Your On hand inventory also increases by this amount.
6. Click Save.

Move inventory from Available to Unavailable

1. From the Shopify admin, click Products > Inventory.
2. Click the adjust icon in the Available column for the variant that you want to edit.
3. Select Move to Unavailable from the drop-down menu.
4. Enter the quantity that you want to move to Unavailable.
5. Select a reason for moving inventory to Unavailable from the drop-down menu.
6. Click Save.

Move inventory from Unavailable to Available

1. From the Shopify admin, click Products > Inventory.
2. Click the Unavailable value for the variant that you want to edit.
3. Click the value next to Damaged, Quality control, Safety stock or Other that you want to move inventory from.
4. Click Move to available.
5. Enter the quantity that you want to move to Available.
6. Click Save.

Delete inventory from Unavailable

1. From the Shopify admin, click Products > Inventory.
2. Click the Unavailable value for the variant that you want to edit.
3. Click the value next to Damaged, Quality control, Safety stock or Other that you want to delete inventory from.
4. Click Delete from inventory.
5. Enter the quantity that you want to delete from Unavailable. Your On hand inventory also decreases by this amount.
6. Click Save.

After the inventory amounts are updated, you can find a record of this adjustment, and adjustments up to 90 days old, by viewing the product or variant's inventory adjustment history.

From the Adjustment History page, you can also review adjustments that were made by third-party apps or by processes that occur automatically in Shopify.

Learn more about viewing your inventory adjustment history.