Tracking and adjusting inventory
Keeping track of your inventory is essential for running your business efficiently. You can view and manage your inventory from both the Products and Inventory pages in your Shopify admin. This includes tracking available, unavailable, and on-hand quantities across all your locations.
You can make inventory adjustments manually, use bulk editing tools, or import changes using CSV files. The inventory tracking system also maintains a detailed history of all adjustments for your reference.
On this page
Viewing your product inventory on the Products page
You can view product inventory on the Products page which displays a combined inventory count for all the variants of each product.
You can search, filter, and save a new view for your inventory needs. Learn more about searching and filtering on the Products page.
Viewing your product inventory on the Inventory page
You can view the inventory counts for your product variants on the Inventory page. On the Inventory page, you can search variants, filter or sort by different criteria, change the sort order, and create, edit, and delete views. You can also add tags to your products to help with inventory management.
The Inventory page displays your inventory states for each of your products at a single location. You can change the location using the drop-down menu next to the location name.
Display, hide, reorder columns
To optimize each of your inventory views, you can display, hide, and reorder columns. For example, you can hide the On hand column, in cases where you don't want to view the On hand inventory. You can reorder and hide any column, with the exception of the Product column. The Product column is always displayed first in the table.
You can create a new view by clicking the + icon. In the dialog box, type a Name and then click Create view. You can also create new views or update existing views with filters. Click the search and filter icon, and then click Save or Save as. For a new view, type a name in the Name field and click Save to save the view. Before or after you create a view with a filter, you can edit the columns. For example, you can create a view where the filter displays stock that has less than 10 units available and have only the Product and Available columns displayed.
Steps:
From your Shopify admin, go to Products > Inventory.
Click the saved view tab that you want to make changes to.
Click the Edit columns icon.
Click the Hide or View icons on each column to hide or display a column, or click and drag the columns to reorder them.
Click Save.
Make changes to an inventory view
You can save changes to any view except the All view. You can customize only the column order on the All view.
Steps:
From your Shopify admin, go to Products > Inventory.
Click the saved view tab that you want to make changes to.
Click the Search and filter icon to make changes to filters or sort order.
To change the sort order, click the Sort icon or click the column header.
Click the Edit columns icon to make changes to the column order.
Click Save.
Rename a view
The All view can't be renamed.
Steps:
From your Shopify admin, go to Products > Inventory.
Click the tab with the view you want to edit.
Next to the view's name, click the down arrow, and then click Rename view.
Type the new name in the Name field of the dialog box.
Click Save.
Delete a view
Deleting a view can't be undone. If you delete a view accidentally, then you need to create a new view that matches the view you deleted.
The All view can't be deleted.
Steps:
From your Shopify admin, go to Products > Inventory.
Click the tab with the view you want to edit.
Next to the view's name, click the down arrow, and then click Delete view.
In the dialog box, click Delete view.
Adjust On hand and Available inventory quantities
You can change the On hand and Available quantity of products in the following ways:
- on the Inventory page
- using the bulk editor
- using the inventory CSV file
- for available inventory only, on the product details page
You can also use the inventory barcode scanner on a mobile device to add barcodes for your products.
If a product's inventory quantity is tracked using inventory apps, then its quantities will be allocated only to that app location. You can change the locations that products are assigned to.
You can also edit available inventory per location directly from the product details page by using the search and filter options to filter by location.
When you have multiple locations, a location filter displays in the Shopify admin on pages and sections where it applies, such as the Orders page and the Inventory page. When you select a location in the filter, the page keeps your selection until you change it. The selected location for a page is stored in a browser cookie, so it isn't maintained between devices or browsers.
Adjust inventory quantities
Desktop
Steps:
From your Shopify admin, go to Products > Inventory.
If you have multiple locations, then select a location from the drop-down menu.
Optional: Filter or search the list of products.
You can adjust the On hand or Available quantity of a single variant or multiple variants by the same amount.
- To adjust a single variant, enter the quantity in the On hand or Available column of the variant that you want to adjust.
- To adjust multiple variants by the same amount, select the variants that you want to edit and click Update quantities.
Click Save.
When you adjust the On hand quantity, your Available quantity is updated by the same amount.
If a product isn't listed for that location, then the product isn’t stocked at the location.
iPhone
- From the Shopify app, tap the
icon
, and then tap Inventory. - Optional: To select a location other than the default, tap the location name, and then select a different location. Only the products that are at that location are displayed.
- Optional: Filter or search the list of products. To scan a barcode, tap the inventory scanner icon in the upper-right corner.
- Tap Available quantity.
- To change the On hand or the Available inventory quantity, tap + or -, or tap the existing inventory quantity to enter the new number.
- Optional: Under Reason, select an adjustment reason.
- Tap Save.
Android
- From the Shopify app, tap the icon
, and then tap Inventory.
- Optional: To select a location other than the default, tap the location name, and then select a different location. Only the products that are at that location are displayed.
- Optional: Filter or search the list of products. To scan a barcode, tap the inventory scanner icon in the upper-right corner.
- Tap Available quantity.
- To change the On hand or the Available inventory quantity, tap + or -, or tap the existing inventory quantity to enter the new number.
- Optional: Under Reason, select an adjustment reason.
- Tap ✓ to save your changes.
After the inventory amounts are updated, you can find a record of this adjustment, and adjustments up to 90 days old, by viewing the product or variant's inventory adjustment history.
From the Adjustment History page, you can also review adjustments that were made by third-party apps or by processes that occur automatically in Shopify.
Learn more about viewing your inventory adjustment history.
Adjust Unavailable inventory quantities
You can change the Unavailable quantity of products in the following ways:
- add new inventory as Unavailable
- move inventory from Available to Unavailable
- move inventory from Unavailable to Available
- delete inventory from Unavailable
Unavailable inventory can have the following states:
- Damaged: Inventory that's on hand, but is unavailable because it's damaged.
- Quality control: Inventory that's on hand, but needs to be checked for quality purposes before it's made available to sell.
- Safety stock: Inventory that's on hand, but is being intentionally held in reserve before it's made available to sell.
- Other: Inventory that's on hand, but isn't available for a reason that you have determined.
You can also use the inventory barcode scanner on a mobile device to add barcodes for your products.
If a product's inventory quantity is tracked using inventory apps, then its quantities will be allocated only to that app location. You can change the locations that products are assigned to.
When you have multiple locations, a location filter displays in the Shopify admin on pages and sections where it applies, such as the Orders page and the Inventory page. When you select a location in the filter, the page keeps your selection until you change it. The selected location for a page is stored in a browser cookie, so it isn't maintained between devices or browsers.
Add new Unavailable inventory
From your Shopify admin, go to Products > Inventory.
Click the Unavailable value for the variant that you want to edit.
Click the value next to Damaged, Quality control, Safety stock or Other that you want to add inventory to.
Click Add to inventory.
Enter the quantity that you want to add to Unavailable. Your On hand inventory also increases by this amount.
Click Save.
Move inventory from Available to Unavailable
From your Shopify admin, go to Products > Inventory.
Click the adjust icon in the Available column for the variant that you want to edit.
Select Move to Unavailable from the drop-down menu.
Enter the quantity that you want to move to Unavailable.
Select a reason for moving inventory to Unavailable from the drop-down menu.
Click Save.
Move inventory from Unavailable to Available
From your Shopify admin, go to Products > Inventory.
Click the Unavailable value for the variant that you want to edit.
Click the value next to Damaged, Quality control, Safety stock or Other that you want to move inventory from.
Click Move to available.
Enter the quantity that you want to move to Available.
Click Save.
Delete inventory from Unavailable
From your Shopify admin, go to Products > Inventory.
Click the Unavailable value for the variant that you want to edit.
Click the value next to Damaged, Quality control, Safety stock or Other that you want to delete inventory from.
Click Delete from inventory.
Enter the quantity that you want to delete from Unavailable. Your On hand inventory also decreases by this amount.
Click Save.
After the inventory amounts are updated, you can find a record of this adjustment, and adjustments up to 90 days old, by viewing the product or variant's inventory adjustment history.
From the Adjustment History page, you can also review adjustments that were made by third-party apps or by processes that occur automatically in Shopify.
Learn more about viewing your inventory adjustment history.