Searching for products and filtering your product list

All your products are listed in the Products area in Shopify. 50 products are listed on each page. To organize the list of products, and to find products in a list that spans many pages, you can sort, search, and filter the list.

By default, your product list is sorted alphabetically (from A to Z) by product name.

The way that your products are sorted or filtered in the Products area of the admin doesn't affect how your products are displayed in your online store. If you need to change the way that your products display to customers in your online store, then change the sort order for the products in a collection.

Sort your product list

You can sort your product list using the following sort options:

  • product title
  • date created
  • date updated
  • inventory
  • product category
  • product type
  • vendor
  • alphabetically

Sorting affects the order of the products in the Shopify admin, but not in your online store. You can sort your product list to help you find the products that you need to update or review. For example, to see which of your products are running low in stock, you can sort your product list by inventory.

Steps:

  1. From your Shopify admin, go to Products.

  2. Click the sort button.

  3. Select a sort option.

Filter your product list

By default, all your products are listed on the Products area. You can filter this list to display a smaller subset of the products.

Filtering your product list can help you find the specific products that you need to edit, review, or update. The following filter options are available:

  • Product vendor - Displays the products that are from the selected product vendor.
  • Tagged with - Displays the products that are tagged with the specified value.
  • Status - Displays the products with an archived, active or draft status.
  • Suspensions - Displays the products with a suspension or pending suspension status.
  • Sales channel - Displays the products that are included in or excluded from a sales channel.
  • Market - Displays the products that are included in or excluded from a market.
  • B2B catalog - Displays the products that are included in or excluded from a B2B catalog.
  • Product category - Displays the products that are of the selected standard product category.
  • Product type - Displays the products that are of the selected product type.
  • Collection - Displays the products that are available in a collection.
  • Publishing error - If you use sales channels other than Online Store, then this displays the products that have publishing errors on the sales channel that you select.
  • Gift card - Displays the gift card products available for your store.
  • Metafields - Displays the products that have a specific metafield value. To use this feature, you must have Use as filter in admin activated in your metafield definition.
  • Title - Displays products with titles matching text input into the search bar.

For example, if you sell clothing and want to view a list of only your T-shirts, then you can filter by the product type T-shirt. Only the products of that type will then be displayed in the product list, making it easier for you to review and update that subset of products.

If you add more than one filter, then only the products that match all of the conditions are displayed.

If you have products that need attention for compliance related concerns, then an automated pre-filtered Suspensions view is displayed.

Steps:

  1. From your Shopify admin, go to Products.

  2. Click the search and filter icon.

  3. Click +.

  4. Select a filter category to filter your products by.

  5. Select a value for the specific filter. The values available to you are different depending on the filter that you select.

  6. Optional: To save this view, click Save as to enter a name for the saved view, and then click Save view.

Search for a product

To find products based on words that are in their titles, descriptions, or tags, click the sort and filter button on the Products page, and then use the search bar to enter the specific search terms.

Steps:

  1. From your Shopify admin, go to Products.

  2. Enter the search words into the field labelled Searching all products. The product list automatically refreshes to display only the products that have the words in the product titles, descriptions, and tags.

Search queries for products

You can search for products using a search query to improve the accuracy of your search results.

Refer to Search syntax on Shopify.dev to learn more about queries and how you can use them.

Search for products by title

You can search for products by title. Enter title:[search-term] into the search bar and replace the [search-term] with the product title. For example, if you know the exact product title that you're looking for, such as Pitcher, then you can search for title:Pitcher.

To find items with a title that includes the word hoodie, search for title:hoodie*. Partial searches need to include an asterisk symbol * at the end of the product title that you're searching for.

Search for products that use a specific metafield

You can search for products by metafield. In this example, you have a metafield for your products with a custom material definition that has Use as filter in admin activated. The metafield value in the product is silk.

To search for the products that use the silk metafield value, limit the results to products, and then search for:

metafields.custom.material:silk

Learn more about metafields.

Search for a product tag

To display products tagged with new, search for:

tag:new

However, if the word in your product tag is used in other tags, for example New Zealand, then you need to exclude results for those other tags. Limit the results to products, and then search for:

tag:new AND NOT tag:"new zealand"

Save a product search or filtered product list

After you search for or filter your products, you can save the search or filter so that you can use it again later.

After you set up your filters or search for words, click Save as to give your search a name, and then click Save view.

The search is saved as a tab on the Products page on desktop, and the products screen in the app.

Next time that you need to find the products that match the same search words or filters, click or tap the tab that is labelled with the search name. The product list will immediately update with the subset of products.

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