Get collection data
In workflows that use collection data, you can use the Get collection data action to retrieve collection information from your store. You can use this action in any workflow, including the Scheduled time trigger. In a workflow that uses the Scheduled time trigger, the workflow starts at a time that you've specified, rather than as a result of an event. Because there is no specific event in your store or from an app that starts the workflow, there is no data automatically included.
The Get collection data action contains the following fields.
|Sort data by||Required. The parameters by which the data returned by the search query is sorted.|
|Maximum number of collections||Required. The maximum amount of collections that can be returned by the search query that you select.|
|Select a query to filter data||Required. The search query that obtains the data to be used in the workflow. Select Advanced to create your own query, or choose a pre-defined query.|
|Edit query||The search query that's used to select collections. This query can be edited to customize the results.|
The Get collection data action itself doesn't take any direct action in your store. Instead, it extracts data from your store based on your query, and makes this data available for use in subsequent steps in your workflow.
When you add a Get collection data action to a workflow, steps that follow this action have a Get collection data variable available in the variable picker. To use the data extracted by your query in following conditions or actions, select Get collection data in the Returned data section of the configuration panel. For custom created variables, use the
The Get collection data action can be used in any workflow.
In this example workflow, an internal email is sent if there are any collections with the title New.