Canceling, archiving and deleting orders

You can cancel, archive, and delete orders. Canceling an order means that you're stopping an order that's in process. Archiving an order means that you're done with the order and want to remove it from your open orders list. Deleting an order means that you are removing it from your Shopify admin.

Cancel an order

Canceling an order indicates that you are halting order processing. For example, if a customer requests a cancellation or you suspect the order is fraudulent, then you can cancel the order to help prevent staff or fulfillment services from continuing work on the order. You can also cancel an order if an item was ordered and isn't available.

Depending on the state of the order when you cancel it, you might need to do follow-up actions.

Order cancellation and follow-up actions
State of the order Follow-up actions
Paid for but no items are fulfilled When you cancel the order, there are two refund options:
  • Refund the full amount: If selected, then a full refund is automatically issued. This option is selected by default.
  • Refund later: If selected, then no refund is automatically issued. You can't issue a partial refund during the cancellation process, so select this option if you want to issue a partial refund after you cancel the order or if you want to investigate before issuing a refund. To avoid chargebacks, ensure that you track non-refunded orders for follow-up.
If you use a third party fulfillment service, you might need to follow up.
Fulfilled but payment isn't collected Canceling an order prevents you from collecting payment. To get items returned, use the returns process.
Not paid and not fulfilled Archive the order if it isn't automatically archived.

After you cancel an order, the details about what items are restocked and refunded is stored in the order's Timeline.

When you cancel an order, the payment status changes as follows:

  • If the payment wasn't captured, then the payment status changes to Voided.
  • If the payment was fully refunded, then the payment status changes to Refunded.

Later, if you issue a partial refund for a canceled order, then the payment status changes to Partially refunded.

If an order is in Pending payment status, then you might be unable to cancel it. Learn more about orders with pending payments.

Steps:

  1. From your Shopify admin, go to Orders.

  2. Click the number of the order that you want to cancel.

  3. Click More actions > Cancel order.

  4. Manage any payment refunds:

  • To issue a full refund now, leave the default Refund $ value selected.
  • To issue a full or partial refund later, select Refund later.
  1. If you don't want the refunded items to be restocked in your inventory, then uncheck Restock items.

  2. Select the reason for cancellation from the drop-down menu.

  3. If you don't want to notify your customer of the cancellation, then uncheck Send a notification to the customer.

  4. Click Cancel order.

Archive orders manually

Most orders that you're done with are automatically archived, but you can archive orders manually if you need to. If you disabled automatic archiving, you can keep your open orders view tidy by manually archiving orders.

By default, the following orders are automatically archived:

  • orders that are paid for and fulfilled
  • orders that are fully refunded
  • orders that are partially refunded, fulfilled, and have no balance owing

Archived orders are displayed on the Closed order view.

Steps:

The order status is Archived.

You can also perform a bulk action to archive or unarchive multiple orders.

Delete an order

Deleted orders are removed from your Shopify admin and are no longer tracked in reports. Only the following types of order can be deleted:

Steps:

  1. From your Shopify admin, go to Orders.

  2. Click an archived or canceled order.

  3. Click Delete this order at the bottom of the page.

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